The best fundraising events give community members a great time and help achieve a meaningful financial goal. And one of the best fundraisers you can host is a carnival.
A successful carnival requires careful planning, organization, and coordination. Follow these tips for planning a successful carnival fundraiser.
1. Define the Goal and Create a Committee
You need to create a clear goal to have a successful fundraiser. How much money do you want to raise, what is your budget, and what will the raised funds benefit? Every aspect of the fundraiser should support meeting the goal.
Once you have a clear goal, create a committee of volunteers dedicated to achieving it. Put members in charge of food, parking, entertainment, marketing, and soliciting sponsorships and donations. Also, choose an app for communicating with team members before, during, and after the carnival.
2. Secure a Time, Place, and Equipment
Plan a time for the carnival months in advance, and reserve a backup date in case of bad weather. Additionally, assess your event location to make sure it can accommodate the number of people you hope to host.
Two to three months before the event, you will want to secure permits and insurance. You should also reserve rental equipment, such as tents, hygiene stations, and portable toilets.
When renting a party tent, consider a pole tent, which creates a fun focal point for your carnival that can withstand windy days. A frame tent is best when you can’t penetrate the ground with tent stakes.
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3. Choose Games, Prizes, and Food
The next tip for planning a successful carnival fundraiser is to choose fun and economic games, prizes, and food. Think about the equipment and props your group or organization has available.
Asking for donations and using inexpensive materials will help keep costs low. After these decisions, you’ll need to rent props and equipment, such as inflatables or special booths.
Games, prizes, and food make the carnival fun and attract guests, making your carnival a success.
Also, decide on credit card processing systems and come up with cash-handling procedures. And decide how many tickets participants will need to pay per attraction.
4. Promotions and Instructions
Promote the carnival through your community newsletter and on social media. Include the time, location, a description of what to expect, and the group that benefits from the fundraiser.
You’ll also need to print out instructions for volunteers at each booth. The instructions should tell everyone how to play the game, explain modifications for different age groups, and say how long the game will last.
With a clear fundraising goal and a dedicated planning committee, you can prepare a successful carnival for your community. Choose budget-friendly games, prizes, and foods that will help you raise the money you need. And use clear communication with your volunteers, team members, and guests to keep the carnival moving smoothly.